Administrative Assistant

SONJA GARCIA


15 East 48th Street, Apt. 1, Bayonne, New Jersey 07002, 201-354-9910, Sonja.garcia5@yahoo.com


 


Employment History:


US Management Services Corp. / Redwave Solutions US / RAS Recycling Automation Systems


Executive Assistant to President, New York, NY                                           October, 2014 — present



  • Executive Assistant to the President of all 3 firms

  • Organize and coordinate travel arrangements

  • Schedule meetings, maintain calendars and manage the daily activities of the President

  • Screened and coordinate telephone calls

  • Responsible for all departmental equipment and supplies

  • Overview accounts payable and expense reports

  • Code and approve invoices

  • Entering bills and invoices into QuickBooks

  • Office management, personnel management, receiving and meeting with customers and business partners, coordinating visit with customers

  • Trade show planning and setup, coordinating travel arrangements for complete staff, appointment coordination with clients and potential customers worldwide


 


Dr. Nikolaus Sischka Lawyers, Mannheim, Germany                                  June, 1999 — April, 2014


Administrative Assistant / Legal Secretary 



  • Was responsible for all administrative duties including; drafting pleas and letters for court procedures and clients, overviewing accounts payable, dunning process, overviewing expense reports, receiving clients record storage, storing data and files, performing data entry into computer

  • Supported a team of 3 lawyers in German employment, contract and business law


 


Hannelore Strugalla Psychiatrist / Neurologist, Mannheim, Germany          January, 1995 — May, 1999


Receptionist



  • Answered all incoming calls and handled patient’s inquiries also in-person

  • Received and sorted mail and deliveries

  • Verified, updated and processed insurance information

  • Maintained office for proper and efficient usage  


 


Götz-Günter Bernstein, Psychiatrist / Neurologist, Mannheim, Germany        July, 1990 — March, 1994


Receptionist



  • Front office duties included handling phones and customers, record storage, receiving patients and storing patient data

  • Performed data entry as well as assisted with medical tests


 


Education:


Wald-Schule                                                                                            1990


German School Diploma


 


Skills / Qualifications:



  • Speaks and writes German and English

  • Experience with MS Word, Excel, PowerPoint, OneNote, Outlook


 

  • ID#: 106928
  • Location: Bayonne, NJ , 07002

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